How much does Zoom really cost your organisation?
Zoom has evolved from a simple video tool into a full platform — phone, rooms, events, contact centre. The pricing is confusing, the add-ons add up fast, and most teams are overpaying. Calculate your true cost in 60 seconds.
Your Zoom Setup
Total paid seats in your organisation
30hr meetings, 100 participants, 5GB cloud storage
Add-ons
Meeting Time Cost
Total Monthly Cost
$333
25 users · Pro · annual
Total Annual Cost
$3,999
12 months at current spend
Effective Cost Per User / Month
$13
Base plan + all add-ons divided across users
Platform Cost Comparison (monthly, 25 users)
Pro
via M365 Business Basic ($6/user) — includes Teams, SharePoint, Exchange
via Workspace Starter ($7/user) — includes Gmail, Drive, Meet
Webex Meetings plan ($15/user)
Could you replace Zoom with Teams?
Yes — and save $183/mo ($2,199/yr)
Your current setup (no Rooms, no high-volume Events) is compatible with Microsoft Teams via M365. Teams supports up to 1,000 participants and includes phone via Teams Phone add-on.
True Meeting Cost (licence + employee time)
Meeting cost/day
$844
3 mtgs × 5 attendees
Meeting cost/month
$18,563
22 working days
Meeting cost/year
$222.8K
Employee time only
The licence fee is a fraction of this. The hidden cost of Zoom is the time spent in meetings, not the software. See also: PingFatigue.com for meeting overload analysis.
Spending too much on video conferencing?
We'll audit your full collaboration stack — Zoom, Slack, Teams, Notion — and identify where you're over-licensed, under-utilised, or paying for overlapping tools.
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